Numbered Memos

Overview

Numbered memos are issued by the State Board of Elections executive director. They provide guidance and updates about elections administration to the county boards of elections. Memos may concern updates to laws, preparations for upcoming elections and more.

Note: Numbered memos reflect the law at the time they are published and may not reflect current law.

View all numbered memos from 1997 to present

Issued by Executive Director Karen Brinson Bell

Numbered Memos
Numbered Memo 2022-15 - Nov. 7, 2022 - Postmark Requirement for Mailed Civilian Absentee Ballots
Numbered Memo 2022-14 - Oct. 18, 2022 - Public Viewing of Opening and Closing Procedures
Numbered Memo 2022-13 - Oct. 10, 2022 - Updated DHHS Guidance for Protecting Each Other from COVID-19
Numbered Memo 2022-12 - Oct. 7, 2022 - Maintaining Order at the Polls
Numbered Memo 2022-11 - August 29, 2022 - Court Order Regarding Assistance for Absentee Voters with Disabilities
Numbered Memo 2022-10 - August 26, 2022 - Ballot Quantities in General Elections; Alerts for Casting Blank Ballots
Numbered Memo 2022-09 - August 17, 2022 - Absentee Ballot Return Deadline
Numbered Memo 2022-08 - August 17, 2022 - Authority for Remote Meetings (PDF)
Numbered Memo 2022-07 - July 20, 2022 - Absentee Envelope Supply (PDF)
Numbered Memo 2022-06 - June 3, 2022 - Ballot Quantities for July 26 Election (PDF)
Numbered Memo 2022-05 - May 12, 2022 - County Board Challenges to Ineligible Absentee Ballots (PDF)
Numbered Memo 2022-04 - Apr 26, 2022 - Voter Registration Deadline (PDF)
Numbered Memo 2022-03 - Mar 23, 2022 - DHHS Interim Guidance for Election Voting Locations and Responses to COVID-Related FAQs (PDF)
Numbered Memo 2022-02 - Mar 16, 2022 - Ballot Quantities in Even-Year Primaries (PDF)
Numbered Memo 2022-01 - Mar 15, 2022 - Protecting Certain Voter and Elections Security Information (PDF)
Numbered Memo 2021-09 - Dec 8, 2021 - Corrections to Party Affiliation Based on Incomplete DMV Online Transactions (PDF)
Numbered Memo 2021-08 - Sep 20, 2021 - DHHS Interim Guidance for Election Voting Locations and COVID FAQs (PDF)
Numbered Memo 2021-07 - Aug 31, 2021 - Deficiencies in Notary Portion of Absentee Application and Certificate (PDF)
Numbered Memo 2021-06 - Aug 23, 2021 - Restoration of Voting Rights of Felons on Community Supervision (PDF)
Numbered Memo 2021-05 - Aug 17, 2021 - Ballot Quantities in Municipal Elections (PDF)
Numbered Memo 2021-04 - Jul 13, 2021 - Municipal Elections (PDF)
Numbered Memo 2021-03 - Jun 11, 2021 - Absentee Container-Return Envelope Deficiencies (PDF)
Numbered Memo 2021-02 - Mar 25, 2021 - Retention of Elections Records (PDF)
Numbered Memo 2021-01 - Mar 1, 2021 - Procedures for Purchasing Voting Equipment (PDF)
Numbered Memo 2020-32 - Dec 4, 2020 - Hand-to-Eye Recount (PDF)
Numbered Memo 2020-31 - Nov 16, 2020 - Statewide Recount (PDF)
Numbered Memo 2020-30 - Oct 9, 2020 - Conduct at the Polls
Numbered Memo 2020-29 - Oct 4, 2020 - Witness or Assistant Address Issues on the Absentee Container-Return Envelope (PDF)
Numbered Memo 2020-28 - Oct 4, 2020 - Court Orders Regarding Numbered Memos (PDF)
Numbered Memo 2020-27 - Oct 1, 2020 - Court Order Regarding Witness Signature Deficiency (PDF)
Numbered Memo 2020-26 - Sep 23, 2020 - Restoration of Voting Rights of Certain Individuals on Extended Probation (PDF)
Numbered Memo 2020-25 - Sep 22, 2020 - Absentee Board Meetings (PDF)
Numbered Memo 2020-24 - Sep 22, 2020 - Multipartisan Assistance Team FAQ and DHHS Guidance (PDF)
Numbered Memo 2020-23 - Sep 22, 2020 - In-Person Return of Absentee Ballots (PDF)
Numbered Memo 2020-22 - Sep 22, 2020 - Deadline for Mailed Absentee Ballots (PDF)
Numbered Memo 2020-21 - Sep 16, 2020 - Grant or In-Kind Donation Opportunities (PDF)
Numbered Memo 2020-20 - Sep 1, 2020 - Curbside Voting (PDF)
Numbered Memo 2020-19 - Aug 21, 2020 - Absentee Container-Return Envelope Deficiencies (PDF)
Numbered Memo 2020-18 - Aug 14, 2020 - DHHS Interim Guidance for Election Voting Locations (PDF)
Numbered Memo 2020-17 - Aug 14, 2020 - Office Operations During Pandemic (PDF)
Numbered Memo 2020-16 - Aug 12, 2020 - Ballot Quantities (PDF)
Numbered Memo 2020-15 - Jul 28, 2020 - Absentee Requests Forms (PDF)
Numbered Memo 2020-14 - Jul 23, 2020 - Emergency Order of July 17, 2020 (PDF)
Numbered Memo 2020-13 - Jun 24, 2020 - One-Stop Planning for the 2020 General Election (PDF)
Numbered Memo 2020-12 - Jun 1, 2020 - COVID-19 Response Planning for In-Person Voting for June 23, 2020 election (PDF)
Numbered Memo 2020-11 - Mar 15, 2020 - Coronavirus (COVID-19) Response (PDF)
Numbered Memo 2020-10 - Mar 11, 2020 - Second Primary Preparations (PDF)
Numbered Memo 2020-09 - Feb 28, 2020 - Conduct at the Polls (PDF)
Numbered Memo 2020-08 - Feb 25, 2020 - One-Stop Closing Procedures and Voting Systems (PDF)
Numbered Memo 2020-07 - Feb 11, 2020 - Deficiencies in Notary Portion of Absentee Container Return Envelope (PDF)
Numbered Memo 2020-06 - Feb 7, 2020 - Voter Instructions for Voting Systems (PDF)
Numbered Memo 2020-05 - Feb 7, 2020 - Processing Requests for Party Change for Existing Registrants (PDF)
Numbered Memo 2020-04 - Jan 29, 2020 - Inclement Weather Preparations (PDF)
Numbered Memo 2020-03 - Jan 15, 2020 - Absentee Ballot Request Form Requirements (PDF)
Numbered Memo 2020-02 - Jan 9, 2020 - Ballot Preparation Instructions (PDF)
Numbered Memo 2020-01 - Jan 3, 2020 - Preliminary Injunction of Photo ID (PDF)
Numbered Memo 2019-08 - Nov 8, 2019 - Photo ID Implementation Preparations (PDF)
Numbered Memo 2019-07 - Nov 1, 2019 - Guidance Regarding What Constitutes a Vote (PDF)
Numbered Memo 2019-06 - Sep 23, 2019 - Minimum Number of Ballots for Municipal Elections (PDF)
Numbered Memo 2019-05 - Sep 3, 2019 - Emergency Preparations for Hurricane Dorian (PDF)
Numbered Memo 2019-04 - Aug 27, 2019 - Voting Systems Certification Procedures (PDF)
Numbered Memo 2019-03 - Jul 19, 2019 - Municipal Elections (PDF)

Issued by Executive Director Kim Westbrook Strach

Memo Number - Date - Regarding
2019-02 - Apr 3, 2019 - Absentee Witness Certification (PDF)
2019-01 - Feb 6, 2019 - Response to Subpoenas Issued by the U.S. Attorney’s Office for the Eastern District of North Carolina (PDF)
2018-15 - Oct 26, 2018 - Security at the Polls (PDF)
2018-14 - Oct 15, 2018 - Voting Site Setup, Voter Challenges, and New Rules (PDF)
2018-13 - Oct 5, 2018 - Incident Reporting Directive (PDF)
2018-12 - Oct 2, 2018 - Security Preparations (PDF)
2018-11 - Sep 11, 2018 - Hurricane Preparations (PDF)
2018-10 - Sep 7, 2018 - Minimum Number of Ballots for 2018 Mid-Term General Election (PDF)
2018-09 - Sep 7, 2018 - Preservation of Documents from 2016 General Election and Ballot Secrecy (PDF)
2018-08 - Sep 5, 2018 - Election Preparation (PDF)
2018-07 - Aug 8, 2018 - Court Order Affecting Voter Challenges (PDF)
2018-06 - Jul 6, 2018 - One-Stop Early Voting for November 2018 General Election (PDF)
2018-05 - May 17, 2018 - Canvass Procedures and Provisional Ballots (PDF)
2018-04 - Apr 20, 2018 - Absentee Witness Certification and 2016 Election Records Retention (PDF)
2018-03 - Apr 17, 2018 - New County Boards and the Upcoming Primary (PDF)
2018-02 - Mar 28, 2018 - March 27th State Board Meeting (PDF)
2018-01 - Feb 9, 2018 - Candidate Filing Reminders (PDF)
2017-07 - Oct 11, 2017 - URGENT: Post-Primary/Election Instructions (PDF)
2017-06 - Sep 7, 2017 - Emergency Preparedness for Hurricane Season (PDF)
2017-05 - Aug 18, 2017 - Minimum Number of Ballots for Municipal Elections (PDF)
2017-04 - Aug 3, 2017 - Canvass Dates for 2017 Municipal Elections (PDF)
2017-03 - Jul 26, 2017 - One-Stop Implementation Plans, 2017 Municipal Election (PDF)
2017-02 - Jul 7, 2017 - Actions taken by County Boards of Elections (PDF)
2017-01 - Jul 5, 2017 - Municipal Election Schedule (PDF)
2016-28 - Dec 2, 2016 - Planning for a Statewide Recount (PDF)
2016-27 - Nov 21, 2016 - Deadlines for Canvass and Mandatory Recounts (PDF)
2016-26 - Nov 18, 2016 - Election Protests (PDF)
2016-25 - Nov 16, 2016 - Voter Signatures & Provisional Supplementation (PDF)
2016-24 - Nov 12, 2016 - Requests for Information Process (PDF)
2016-23 - Nov 4, 2016 - URGENT: Court-ordered Residency Challenge Procedures (PDF)
Memo
Number
Date From Re Link
2016-22 November 1, 2016 Kim Westbrook Strach, Executive Director URGENT: Court Order regarding DMV Transactions PDF
2016-21 October 19, 2016 Kim Westbrook Strach, Executive Director Voter Registration Processing and Election Observer Requirements PDF
2016-20 October 19, 2016 Kim Westbrook Strach, Executive Director Conduct at the Polls PDF
2016-19 October 12, 2016 Kim Westbrook Strach, Executive Director Hurricane Matthew Response PDF
2016-18 October 4, 2016 Kim Westbrook Strach, Executive Director Processing in-county updates from DMV PDF
2016-17 September 29, 2016 Kim Westbrook Strach, Executive Director Polling Site Preparation PDF
2016-16 September 26, 2016 Kim Westbrook Strach, Executive Director Voter Assistance PDF
2016-15 September 22, 2016 Kim Westbrook Strach, Executive Director Same-day Registration during One-Stop Early Voting PDF
2016-14 September 12, 2016 Kim Westbrook Strach, Executive Director URGENT: Secure Elections PDF
2016-13 September 12, 2016 Kim Westbrook Strach, Executive Director Retention of records related to previous elections PDF
2016-12 August 16, 2016 Kim Westbrook Strach, Executive Director Deadlines for One-stop Early Voting Plans PDF
2016-11 August 4, 2016 Kim Westbrook Strach, Executive Director One-stop Early Voting in November 2016 General Election PDF
2016-10 June 6, 2016 Kim Westbrook Strach, Executive Director URGENT: Provisional Research and Uniform Disposition PDF
2016-09 June 6, 2016 Kim Westbrook Strach, Executive Director URGENT: Canvass Procedures PDF
2016-08 April 12, 2016 Kim Westbrook Strach, Executive Director Temporary Order 2016-01 PDF
2016-07 March 29, 2016 Kim Westbrook Strach, Executive Director One-stop Implementation Plans, June 7 Primary and November 8, 2016 General Election PDF
2016-06 March 30, 2016 Kim Westbrook Strach, Executive Director URGENT: Budget Requests PDF
2016-05 March 16, 2016 Kim Westbrook Strach, Executive Director Post-Election Processes PDF
2016-04 March 11, 2016 Kim Westbrook Strach, Executive Director Final Preparations PDF
2016-03 February 26, 2016 Kim Westbrook Strach, Executive Director Information regarding the March 15 and June 7 Primaries PDF
2016-02 February 19, 2016 Kim Westbrook Strach, Executive Director Voter Registration Deadline Guidelines PDF
2016-01 February 10, 2016 Kim Westbrook Strach, Executive Director Reasonable Impediment Challenge Procedures PDF
2015-08 December 1, 2015 Kim Westbrook Strach, Executive Director 2016 Kickoff PDF
2015-07 November 3, 2015 Kim Westbrook Strach, Executive Director One-stop voting for the 2016 Primary PDF
2015-06 October 1, 2015 Kim Westbrook Strach, Executive Director Emergency Preparedness PDF
2015-05 October 1, 2015 Kim Westbrook Strach, Executive Director 2016 Primary Election PDF
2015-04 September 4, 2015 Kim Westbrook Strach, Executive Director Voter Education during the Municipal Elections PDF
2015-03 August 18, 2015 Kim Westbrook Strach, Executive Director Cross-County Municipal Elections PDF
2015-02 May 22, 2015 Kim Westbrook Strach, Executive Director One-stop Implementation Plans, 2015 Municipal Elections PDF
2015-01 January 16, 2015 Kim Westbrook Strach, Executive Director Planning for 2015 … and 2016 PDF
2014-11 November 17, 2014 Kim Westbrook Strach, Executive Director Instructions for statewide machine recount and other recounts PDF
2014-10 June 30, 2014 Kim Westbrook Strach, Executive Director DMV Will Now offer Voter Registration Services to All 17‐year‐olds PDF
2014-09 May 28, 2014 Kim Westbrook Strach, Executive Director Handling Unreported Moves and Out of Precinct Voters PDF
2014-08 June 10, 2014 Kim Westbrook Strach, Executive Director One-stop voting for the 2014 General Election PDF
2014-07 April 28, 2014 Kim Westbrook Strach, Executive Director Emergency plans PDF
2014-06 April 8, 2014 Kim Westbrook Strach, Executive Director Retention of 2012 Elections Records PDF
2014-05 April 3, 2015 Kim Westbrook Strach, Executive Director Handling Unreported Moves and Out of Precinct Voters PDF
2014-04 March 13, 2014 Kim Westbrook Strach, Executive Director Multipartisan Assistance Teams and the May 2014 Primary PDF
2014-03 January 28, 2014 Kim Westbrook Strach, Executive Director 2014 Candidate Filing Information PDF
2014-02 January 10, 2014 Kim Westbrook Strach, Executive Director May 2014 Primary One-Stop Hours Reduction Requests PDF
2014-01 January 7, 2014 Kim Westbrook Strach, Executive Director One-stop Implementation Plans: May 2014 Primary PDF
2013-05 October 17, 2013 Kim Westbrook Strach, Executive Director One-stop early voting in the 2014 primary and Session Law 2013-381’s hours-matching requirement PDF
2013-04 September 17, 2013 Kim Westbrook Strach, Executive Director Prominent Statement on SBOE Forms and 2013 Municipal Elections PDF
2013-03 September 5, 2013 Kim Westbrook Strach, Executive Director UOCAVA Deadline for 2013 November Municipal Election PDF
2013-02 September 3, 2013 Veronica Degraffenreid Repeal of Preregistration PDF
2013-01 July 11, 2013 Kim Westbrook Strach, Executive Director One-Stop Voting Implementation Plans for the 2013 General Election PDF
2012-30 November 28, 2012 Gary Bartlett, Executive Director Second Recount, Hand-to-Eye in Sample Precincts PDF
2012-29 November 16, 2012 Gary Bartlett, Executive Director Recounts PDF
2012-28 April 4, 2012 Gary Bartlett, Executive Director Unverified Registrations PDF
2012-27 October 30, 2012 Gary Bartlett, Executive Director Voter Assistance PDF
Memo
Number
Date From Re Link
2012-26 October 29, 2012 Gary Bartlett, Executive Director Maintaining Order at Voting Sites and Reports of Other Illegal Activity PDF
2012-25 October 26, 2012 Gary Bartlett, Executive Director Emergency Preparedness for Hurricane Sandy PDF
2012-24 October 24, 2019 Gary Bartlett, Executive Director Procedures for One‐stop Voting and Election Day PDF
2012-23 October 23, 2012 Gary Bartlett, Executive Director 2012 One-stop Voting Process PDF
2012-22 October 22, 2012 Gary Bartlett, Executive Director Recommendations and Reminders to Facilitate the 2012 One-stop Voting Process PDF
2012-21 October 11, 2012 Gary Bartlett, Executive Director Procedures for Counting Electronically Transmitted UOCAVA Ballots PDF
2012-20 August 28, 2012 Gary Bartlett, Executive Director Proof of Residency for Same Day Registrants PDF
2012-19 August 20, 2012 Veronica Degraffenreid & Carlos Casallas Citizens Voter Registration Awareness Month PDF
2012-18 July 9, 2012 Gary Bartlett, Executive Director Handling Applications with Americans Elect as the Party Choice PDF
2012-17 June 19, 2012 Gary Bartlett, Executive Director One-Stop Voting Implementation Plans for the 2012 General Election PDF
2012-16 May 18, 2012 Gary Bartlett, Executive Director Voting systems hardware and software agreements PDF
2012-15 May 17, 2012 Gary Bartlett, Executive Director Requests for Recounts PDF
2012-14 May 14, 2012 Gary Bartlett, Executive Director Voter Registration and Voting Process for Second Primaries PDF
2012-13 May 10, 2012 Gary Bartlett, Executive Director Proper Procedures for In-person Registrations and Absentee Voting PDF
2012-12 May 3, 2012 Gary Bartlett, Executive Director Proper Procedures for In‐person Registrations and Absentee Voting PDF
2012-11 April 23, 2012 Gary Bartlett, Executive Director Instructions to Precinct Officials on use of Non‐Voting Systems Incident Report for Voter Assignment Issues PDF
2012-10 April 18, 2012 Gary Bartlett, Executive Director Non‐voting Systems Incident Reports PDF
2012-09 April 10, 2012 Gary Bartlett, Executive Director 2012 Polling Place Accessibility Surveys PDF
2012-08 April 10, 2012 Gary Bartlett, Executive Director 2012 Wellness Check PDF
2012-07 March 28, 2012 Gary Bartlett, Executive Director Civilian Absentee Ballot Instructions PDF
2012-06 March 16, 2012 Gary Bartlett, Executive Director Civilian Absentee Ballot Instructions PDF
2012-05 March 12, 2012 Gary Bartlett, Executive Director Constitutional Amendments Publication Commission explanation of the proposed constitutional amendment on the May ballot PDF
2012-04 February 17, 2012 Gary Bartlett, Executive Director Statement of Economic Interest (SEI) Requirements PDF
2012-03 February 10, 2012 Gary Bartlett, Executive Director One-Stop Voting Implementation Plans for the 2012 Primary PDF
2012-02 February 1, 2012 Gary Bartlett, Executive Director Candidate Order and Statewide Referendum for 2012 Primary Elections PDF
2012-01 January 23, 2012 Gary Bartlett, Executive Director Military‐Overseas Absentee Voting Process Changes (UMOVA Update) PDF
2011-05 December 22, 2011 Gary Bartlett, Executive Director; Marc Burris, Chief Information Officer Procedures for Handling Redistricting Changes in SEIMS PDF
2011-04 August 17, 2011 Veronica Degraffenreid & Maria Elena Williams Citizens Voter Registration Awareness Month PDF
2011-03 June 29, 2011 Gary Bartlett, Executive Director County Boards of Elections Members PDF
2011-02 May 11, 2011 Johnnie McLean County Boards Must Scan All Legacy Voter Registration Documents PDF
2011-01 January 6, 2011 Gary Bartlett, Executive Director Local Redistricting PDF