Numbered Memos
Numbered Memos are issued by the State Board of Elections executive director. They provide guidance and updates about elections administration to the county boards of elections. Memos may concern updates to laws, preparations for upcoming elections and more.
Note: Numbered memos reflect the law at the time they are published and may not reflect current law.
Numbered memos 1997-present with attachments
| Memo Number |
Date | From | Re | Link |
|---|---|---|---|---|
| 2020-27 | October 1, 2020 | Karen Brinson Bell, Executive Director | Court Order Regarding Witness Signature Deficiency | |
| 2020-26 | September 23, 2020 | Karen Brinson Bell, Executive Director | Restoration of Voting Rights of Certain Individuals on Extended Probation | |
| 2020-25 | September 22, 2020 | Karen Brinson Bell, Executive Director | Absentee Board Meetings | |
| 2020-24 | September 22, 2020 | Karen Brinson Bell, Executive Director | Multipartisan Assistance Team FAQ and DHHS Guidance | |
| 2020-21 | September 16, 2020 | Karen Brinson Bell, Executive Director | Grant or In-Kind Donation Opportunities | |
| 2020-20 | September 1, 2020 | Karen Brinson Bell, Executive Director | Curbside Voting | |
| 2020-19 | August 21, 2020 | Karen Brinson Bell, Executive Director | Absentee Container-Return Envelope Deficiencies | |
| 2020-18 | August 14, 2020 | Karen Brinson Bell, Executive Director | DHHS Interim Guidance for Election Voting Locations | |
| 2020-17 | August 14, 2020 | Karen Brinson Bell, Executive Director | Office Operations During Pandemic | |
| 2020-16 | August 12, 2020 | Karen Brinson Bell, Executive Director | Ballot Quantities | |
| 2020-15 | July 28, 2020 | Karen Brinson Bell, Executive Director | Absentee Requests Forms | |
| 2020-14 | July 23, 2020 | Karen Brinson Bell, Executive Director | Emergency Order of July 17, 2020 | |
| 2020-13 | June 24, 2020 | Karen Brinson Bell, Executive Director | One-Stop Planning for the 2020 General Election | |
| 2020-12 | June 1, 2020 | Karen Brinson Bell, Executive Director | COVID-19 Response Planning for In-Person Voting for June 23, 2020 election | |
| 2020-11 | March 15, 2020 | Karen Brinson Bell, Executive Director | Coronavirus (COVID-19) Response | |
| 2020-10 | March 11, 2020 | Karen Brinson Bell, Executive Director | Second Primary Preparations | |
| 2020-09 | February 28, 2020 | Karen Brinson Bell, Executive Director | Conduct at the Polls | |
| 2020-08 | February 25, 2020 | Karen Brinson Bell, Executive Director | One-Stop Closing Procedures and Voting Systems | |
| 2020-07 | February 11, 2020 | Karen Brinson Bell, Executive Director | Deficiencies in Notary Portion of Absentee Container Return Envelope | |
| 2020-06 | February 7, 2020 | Karen Brinson Bell, Executive Director | Voter Instructions for Voting Systems | |
| 2020-05 | February 7, 2020 | Karen Brinson Bell, Executive Director | Processing Requests for Party Change for Existing Registrants | |
| 2020-04 | January 29, 2020 | Karen Brinson Bell, Executive Director | Inclement Weather Preparations | |
| 2020-03 | January 15, 2020 | Karen Brinson Bell, Executive Director | Absentee Ballot Request Form Requirements | |
| 2020-02 | January 9, 2020 | Karen Brinson Bell, Executive Director | Ballot Preparation Instructions | |
| 2020-01 | January 3, 2020 | Karen Brinson Bell, Executive Director | Preliminary Injunction of Photo ID | |
| 2019-08 | November 8, 2019 | Karen Brinson Bell, Executive Director | Photo ID Implementation Preparations | |
| 2019-07 | November 1, 2019 | Karen Brinson Bell, Executive Director | Guidance Regarding What Constitutes a Vote | |
| 2019-06 | September 23, 2019 | Karen Brinson Bell, Executive Director | Minimum Number of Ballots for Municipal Elections | |
| 2019-05 | September 3, 2019 | Karen Brinson Bell, Executive Director | Emergency Preparations for Hurricane Dorian | |
| 2019-04 | August 27, 2019 | Karen Brinson Bell, Executive Director | Voting Systems Certification Procedures | |
| 2019-03 | July 19, 2019 | Karen Brinson Bell, Executive Director | Municipal Elections | |
| 2019-02 | April 3, 2019 | Kim Westbrook Strach, Executive Director | Absentee Witness Certification | |
| 2019-01 | February 6, 2019 | Kim Westbrook Strach, Executive Director | Response to Subpoenas Issued by the U.S. Attorney’s Office for the Eastern District of North Carolina | |
| 2018-15 | October 26, 2018 | Kim Westbrook Strach, Executive Director | Security at the Polls | |
| 2018-14 | October 15, 2018 | Kim Westbrook Strach, Executive Director | Voting Site Setup, Voter Challenges, and New Rules | |
| 2018-13 | October 5, 2018 | Kim Westbrook Strach, Executive Director | Incident Reporting Directive | |
| 2018-12 | October 2, 2018 | Kim Westbrook Strach, Executive Director | Security Preparations | |
| 2018-11 | September 11, 2018 | Kim Westbrook Strach, Executive Director | Hurricane Preparations | |
| 2018-10 | September 7, 2018 | Kim Westbrook Strach, Executive Director | Minimum Number of Ballots for 2018 Mid-Term General Election | |
| 2018-09 | September 7, 2018 | Kim Westbrook Strach, Executive Director | Preservation of Documents from 2016 General Election and Ballot Secrecy | |
| 2018-08 | September 5, 2018 | Kim Westbrook Strach, Executive Director | Election Preparation | |
| 2018-07 | August 8, 2018 | Kim Westbrook Strach, Executive Director | Court Order Affecting Voter Challenges | |
| 2018-06 | July 6, 2018 | Kim Westbrook Strach, Executive Director | One-Stop Early Voting for November 2018 General Election | |
| 2018-05 | May 17, 2018 | Kim Westbrook Strach, Executive Director | Canvass Procedures and Provisional Ballots | |
| 2018-04 | April 20, 2018 | Kim Westbrook Strach, Executive Director | Absentee Witness Certification and 2016 Election Records Retention | |
| 2018-03 | April 17, 2018 | Kim Westbrook Strach, Executive Director | New County Boards and the Upcoming Primary | |
| 2018-02 | March 28, 2018 | Kim Westbrook Strach, Executive Director | March 27th State Board Meeting | |
| 2018-01 | February 9, 2018 | Kim Westbrook Strach, Executive Director | Candidate Filing Reminders | |
| 2017-07 | October 11, 2017 | Kim Westbrook Strach, Executive Director | URGENT: Post-Primary/Election Instructions | |
| 2017-06 | September 7, 2017 | Kim Westbrook Strach, Executive Director | Emergency Preparedness for Hurricane Season | |
| 2017-05 | August 18, 2017 | Kim Westbrook Strach, Executive Director | Minimum Number of Ballots for Municipal Elections | |
| 2017-04 | August 3, 2017 | Kim Westbrook Strach, Executive Director | Canvass Dates for 2017 Municipal Elections | |
| 2017-03 | July 26, 2017 | Kim Westbrook Strach, Executive Director | One-Stop Implementation Plans, 2017 Municipal Election | |
| 2017-02 | July 7, 2017 | Kim Westbrook Strach, Executive Director | Actions taken by County Boards of Elections | |
| 2017-01 | July 5, 2017 | Kim Westbrook Strach, Executive Director | Municipal Election Schedule | |
| 2016-28 | December 2, 2016 | Kim Westbrook Strach, Executive Director | Planning for a Statewide Recount | |
| 2016-27 | November 21, 2016 | Kim Westbrook Strach, Executive Director | Deadlines for Canvass and Mandatory Recounts | |
| 2016-26 | November 18, 2016 | Kim Westbrook Strach, Executive Director | Election Protests | |
| 2016-25 | November 16, 2016 | Kim Westbrook Strach, Executive Director | Voter Signatures & Provisional Supplementation | |
| 2016-24 | November 12, 2016 | Kim Westbrook Strach, Executive Director | Requests for Information Process | |
| 2016-23 | November 4, 2016 | Kim Westbrook Strach, Executive Director | URGENT: Court-ordered Residency Challenge Procedures |
| Numbered Memo Number  |
Date | From | Re | Link |
|---|---|---|---|---|
| 2016-22 | November 1, 2016 | Kim Westbrook Strach, Executive Director | URGENT: Court Order regarding DMV Transactions | |
| 2016-21 | October 19, 2016 | Kim Westbrook Strach, Executive Director | Voter Registration Processing and Election Observer Requirements | |
| 2016-20 | October 19, 2016 | Kim Westbrook Strach, Executive Director | Conduct at the Polls | |
| 2016-19 | October 12, 2016 | Kim Westbrook Strach, Executive Director | Hurricane Matthew Response | |
| 2016-18 | October 4, 2016 | Kim Westbrook Strach, Executive Director | Processing in-county updates from DMV | |
| 2016-17 | September 29, 2016 | Kim Westbrook Strach, Executive Director | Polling Site Preparation | |
| 2016-16 | September 26, 2016 | Kim Westbrook Strach, Executive Director | Voter Assistance | |
| 2016-15 | September 22, 2016 | Kim Westbrook Strach, Executive Director | Same-day Registration during One-Stop Early Voting | |
| 2016-14 | September 12, 2016 | Kim Westbrook Strach, Executive Director | URGENT: Secure Elections | |
| 2016-13 | September 12, 2016 | Kim Westbrook Strach, Executive Director | Retention of records related to previous elections | |
| 2016-12 | August 16, 2016 | Kim Westbrook Strach, Executive Director | Deadlines for One-stop Early Voting Plans | |
| 2016-11 | August 4, 2016 | Kim Westbrook Strach, Executive Director | One-stop Early Voting in November 2016 General Election | |
| 2016-10 | June 6, 2016 | Kim Westbrook Strach, Executive Director | URGENT: Provisional Research and Uniform Disposition | |
| 2016-09 | June 6, 2016 | Kim Westbrook Strach, Executive Director | URGENT: Canvass Procedures | |
| 2016-08 | April 12, 2016 | Kim Westbrook Strach, Executive Director | Temporary Order 2016-01 | |
| 2016-07 | March 29, 2016 | Kim Westbrook Strach, Executive Director | One-stop Implementation Plans, June 7 Primary and November 8, 2016 General Election | |
| 2016-06 | March 30, 2016 | Kim Westbrook Strach, Executive Director | URGENT: Budget Requests | |
| 2016-05 | March 16, 2016 | Kim Westbrook Strach, Executive Director | Post-Election Processes | |
| 2016-04 | March 11, 2016 | Kim Westbrook Strach, Executive Director | Final Preparations | |
| 2016-03 | February 26, 2016 | Kim Westbrook Strach, Executive Director | Information regarding the March 15 and June 7 Primaries | |
| 2016-02 | February 19, 2016 | Kim Westbrook Strach, Executive Director | Voter Registration Deadline Guidelines | |
| 2016-01 | February 10, 2016 | Kim Westbrook Strach, Executive Director | Reasonable Impediment Challenge Procedures | |
| 2015-08 | December 1, 2015 | Kim Westbrook Strach, Executive Director | 2016 Kickoff | |
| 2015-07 | November 3, 2015 | Kim Westbrook Strach, Executive Director | One-stop voting for the 2016 Primary | |
| 2015-06 | October 1, 2015 | Kim Westbrook Strach, Executive Director | Emergency Preparedness | |
| 2015-05 | October 1, 2015 | Kim Westbrook Strach, Executive Director | 2016 Primary Election | |
| 2015-04 | September 4, 2015 | Kim Westbrook Strach, Executive Director | Voter Education during the Municipal Elections | |
| 2015-03 | August 18, 2015 | Kim Westbrook Strach, Executive Director | Cross-County Municipal Elections | |
| 2015-02 | May 22, 2015 | Kim Westbrook Strach, Executive Director | One-stop Implementation Plans, 2015 Municipal Elections | |
| 2015-01 | January 16, 2015 | Kim Westbrook Strach, Executive Director | Planning for 2015 … and 2016 | |
| 2014-11 | November 17, 2014 | Kim Westbrook Strach, Executive Director | Instructions for statewide machine recount and other recounts | |
| 2014-10 | June 30, 2014 | Kim Westbrook Strach, Executive Director | DMV Will Now offer Voter Registration Services to All 17‐year‐olds | |
| 2014-09 | May 28, 2014 | Kim Westbrook Strach, Executive Director | Handling Unreported Moves and Out of Precinct Voters | |
| 2014-08 | June 10, 2014 | Kim Westbrook Strach, Executive Director | One-stop voting for the 2014 General Election | |
| 2014-07 | April 28, 2014 | Kim Westbrook Strach, Executive Director | Emergency plans | |
| 2014-06 | April 8, 2014 | Kim Westbrook Strach, Executive Director | Retention of 2012 Elections Records | |
| 2014-05 | April 3, 2015 | Kim Westbrook Strach, Executive Director | Handling Unreported Moves and Out of Precinct Voters | |
| 2014-04 | March 13, 2014 | Kim Westbrook Strach, Executive Director | Multipartisan Assistance Teams and the May 2014 Primary | |
| 2014-03 | January 28, 2014 | Kim Westbrook Strach, Executive Director | 2014 Candidate Filing Information | |
| 2014-02 | January 10, 2014 | Kim Westbrook Strach, Executive Director | May 2014 Primary One-Stop Hours Reduction Requests | |
| 2014-01 | January 7, 2014 | Kim Westbrook Strach, Executive Director | One-stop Implementation Plans: May 2014 Primary | |
| 2013-05 | October 17, 2013 | Kim Westbrook Strach, Executive Director | One-stop early voting in the 2014 primary and Session Law 2013-381’s hours-matching requirement | |
| 2013-04 | September 17, 2013 | Kim Westbrook Strach, Executive Director | Prominent Statement on SBOE Forms and 2013 Municipal Elections | |
| 2013-03 | September 5, 2013 | Kim Westbrook Strach, Executive Director | UOCAVA Deadline for 2013 November Municipal Election | |
| 2013-02 | September 3, 2013 | Veronica Degraffenreid | Repeal of Preregistration | |
| 2013-01 | July 11, 2013 | Kim Westbrook Strach, Executive Director | One-Stop Voting Implementation Plans for the 2013 General Election | |
| 2012-30 | November 28, 2012 | Gary Bartlett, Executive Director | Second Recount, Hand-to-Eye in Sample Precincts | |
| 2012-29 | November 16, 2012 | Gary Bartlett, Executive Director | Recounts | |
| 2012-28 | April 4, 2012 | Gary Bartlett, Executive Director | Unverified Registrations | |
| 2012-27 | October 30, 2012 | Gary Bartlett, Executive Director | Voter Assistance |
| Numbered Memo Number |
Date | From | Re | Link |
|---|---|---|---|---|
| 2012-26 | October 29, 2012 | Gary Bartlett, Executive Director | Maintaining Order at Voting Sites and Reports of Other Illegal Activity | |
| 2012-25 | October 26, 2012 | Gary Bartlett, Executive Director | Emergency Preparedness for Hurricane Sandy | |
| 2012-24 | October 24, 2019 | Gary Bartlett, Executive Director | Procedures for One‐stop Voting and Election Day | |
| 2012-23 | October 23, 2012 | Gary Bartlett, Executive Director | 2012 One-stop Voting Process | |
| 2012-22 | October 22, 2012 | Gary Bartlett, Executive Director | Recommendations and Reminders to Facilitate the 2012 One-stop Voting Process | |
| 2012-21 | October 11, 2012 | Gary Bartlett, Executive Director | Procedures for Counting Electronically Transmitted UOCAVA Ballots | |
| 2012-20 | August 28, 2012 | Gary Bartlett, Executive Director | Proof of Residency for Same Day Registrants | |
| 2012-19 | August 20, 2012 | Veronica Degraffenreid & Carlos Casallas | Citizens Voter Registration Awareness Month | |
| 2012-18 | July 9, 2012 | Gary Bartlett, Executive Director | Handling Applications with Americans Elect as the Party Choice | |
| 2012-17 | June 19, 2012 | Gary Bartlett, Executive Director | One-Stop Voting Implementation Plans for the 2012 General Election | |
| 2012-16 | May 18, 2012 | Gary Bartlett, Executive Director | Voting systems hardware and software agreements | |
| 2012-15 | May 17, 2012 | Gary Bartlett, Executive Director | Requests for Recounts | |
| 2012-14 | May 14, 2012 | Gary Bartlett, Executive Director | Voter Registration and Voting Process for Second Primaries | |
| 2012-13 | May 10, 2012 | Gary Bartlett, Executive Director | Proper Procedures for In-person Registrations and Absentee Voting | |
| 2012-12 | May 3, 2012 | Gary Bartlett, Executive Director | Proper Procedures for In‐person Registrations and Absentee Voting | |
| 2012-11 | April 23, 2012 | Gary Bartlett, Executive Director | Instructions to Precinct Officials on use of Non‐Voting Systems Incident Report for Voter Assignment Issues | |
| 2012-10 | April 18, 2012 | Gary Bartlett, Executive Director | Non‐voting Systems Incident Reports | |
| 2012-09 | April 10, 2012 | Gary Bartlett, Executive Director | 2012 Polling Place Accessibility Surveys | |
| 2012-08 | April 10, 2012 | Gary Bartlett, Executive Director | 2012 Wellness Check | |
| 2012-07 | March 28, 2012 | Gary Bartlett, Executive Director | Civilian Absentee Ballot Instructions | |
| 2012-06 | March 16, 2012 | Gary Bartlett, Executive Director | Civilian Absentee Ballot Instructions | |
| 2012-05 | March 12, 2012 | Gary Bartlett, Executive Director | Constitutional Amendments Publication Commission explanation of the proposed constitutional amendment on the May ballot | |
| 2012-04 | February 17, 2012 | Gary Bartlett, Executive Director | Statement of Economic Interest (SEI) Requirements | |
| 2012-03 | February 10, 2012 | Gary Bartlett, Executive Director | One-Stop Voting Implementation Plans for the 2012 Primary | |
| 2012-02 | February 1, 2012 | Gary Bartlett, Executive Director | Candidate Order and Statewide Referendum for 2012 Primary Elections | |
| 2012-01 | January 23, 2012 | Gary Bartlett, Executive Director | Military‐Overseas Absentee Voting Process Changes (UMOVA Update) | |
| 2011-05 | December 22, 2011 | Gary Bartlett, Executive Director; Marc Burris, Chief Information Officer | Procedures for Handling Redistricting Changes in SEIMS | |
| 2011-04 | August 17, 2011 | Veronica Degraffenreid & Maria Elena Williams | Citizens Voter Registration Awareness Month | |
| 2011-03 | June 29, 2011 | Gary Bartlett, Executive Director | County Boards of Elections Members | |
| 2011-02 | May 11, 2011 | Johnnie McLean | County Boards Must Scan All Legacy Voter Registration Documents | |
| 2011-01 | January 6, 2011 | Gary Bartlett, Executive Director | Local Redistricting |
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